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Privacy Policy

Last updated: January 1, 2024

1. Introduction

At Qnify (“we”, “our”, “us”), we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management platform.

2. Information We Collect

Information You Provide

  • Account Information: Name, email address, phone number, role, and school affiliation
  • Student Data: Student names, grades, attendance records, academic performance, and other information entered by school administrators
  • Communication Data: Messages, notifications, and other communications made through the platform

Information Automatically Collected

  • Usage Data: Pages visited, features used, time spent on the platform
  • Device Information: Browser type, operating system, device type
  • Log Data: IP address, access times, and referring URLs

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our Service
  • Process transactions and send related information
  • Send notifications, updates, and support messages
  • Monitor and analyze usage patterns and trends
  • Detect, prevent, and address technical issues
  • Comply with legal obligations

4. Data Sharing

We do not sell your personal information. We may share your information only in the following situations:

  • With your school’s administrators as required for platform functionality
  • With service providers who assist us in operating the platform (under strict data processing agreements)
  • For legal reasons if required by law or to protect our rights

5. Data Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Encryption of data in transit and at rest
  • Regular security assessments and audits
  • Access controls and authentication mechanisms
  • Regular backups and disaster recovery procedures

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services. Schools may request deletion of their data at any time, subject to legal retention requirements.

7. Children’s Privacy

Our Service is used in educational settings involving minors. We comply with applicable laws regarding children’s privacy and only collect student information as directed by and on behalf of schools.

8. Your Rights

Depending on your location, you may have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing of your data
  • Request data portability

9. Cookies

We use essential cookies to ensure the platform functions correctly. We do not use tracking cookies for advertising purposes.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the “Last updated” date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@qnify.net.